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Microstock Photography Forum - General => General Stock Discussion => Topic started by: jamiehooper on July 17, 2015, 12:40

Title: How do you store model releases?
Post by: jamiehooper on July 17, 2015, 12:40

I've only been in microstock a short time (3 years), but already have quite a stack of signed model releases. Always looking to simplify my life, here's my question:

Since I have them all digitized as JPGs, do I need to keep the original?
If so, for how long?

Thanks in advance for chiming in.

Title: Re: How do you store model releases?
Post by: cobalt on July 17, 2015, 12:57

It's up to you, but does a scanned copy hold up in court in your country?

I am planning to keep the originals, as long as I am selling the files.

Title: Re: How do you store model releases?
Post by: Sean Locke Photography on July 17, 2015, 12:59

I keep them all in folders by year in my file cabinet.  Wouldn't trust a scan to be really "legal".

Title: Re: How do you store model releases?
Post by: langstrup on July 17, 2015, 14:31

I keep a JPG and PDF in a catalog that is designated to each individual shoot. Then I keep the original paper in a folder with filled out releases!

Title: Re: How do you store model releases?
Post by: PixelBytes on July 17, 2015, 14:35

Quote from: Sean Locke Photography on July 17, 2015, 12:59

I keep them all in folders by year in my file cabinet.  Wouldn't trust a scan to be really "legal".

Me too.  Never needed one, but if anyone ever takes me to court I have the originals.

Title: Re: How do you store model releases?
Post by: PeterChigmaroff on July 17, 2015, 14:47

I've starting using an app to get the releases so they're all digitized of the bat and easy to deal with.

Title: Re: How do you store model releases?
Post by: MichaelJayFoto on July 18, 2015, 01:29

I have all paper based model releases in a folder as well.

However, I have switched to the EasyRelease app for most of my release (except for releases for minors that need to be signed by their parents). I keep JPG and PDFs from all those on my life hard disk and a back up device as well as have them stored in my Gmail account.

Title: Re: How do you store model releases?
Post by: jamiehooper on July 18, 2015, 13:05

Thanks all.
Keeping the originals was what I was thinking I should do. But, it's just another complication in my life, so I was hoping I was wrong.

Sounds like I wasn't, so they stay in the filing cabinet.