well some people keep individual stats for each picture.. if you have more than 100 pictures or get 100's of sales a day that soon gets to be FAR too much work.

I don't keep track of sales per pic... just sales per day per site and then get averages and such from there.  I also don't keep track of what was accepted rejected on each site (although that might of been nice to know)

This is what i do to keep organized.
I edit a batch of 50 or more pictures and put the ready jpgs in a folder called batch 01, or batch 02 etc. 
The tiffs i just stockpile all together in a tiff folder.

Then i have a folder for each stock site, and paste a shortcut to the batch 01, or batch 02 folders in each stock sites folder (if that made sense).. that way i can see which batches need to be uploaded to which site while not having 10 version of the same file on my hard drive.

When i upload a batch to a site (I upload all 50 at a time) i delete the shortcut from that sites folder.

I take a very simple approach.  I have a folder for each site.  In each folder is another folder "Not Uploaded", "Accepted" and "Rejected".  Once I upload I move everything to the "Accepted" folder and move any rejected images to the "Rejected" folder as needed.  I also have a Master Stock folder where I keep copies of everything accepted across the board.  I also add a "E" to the file name for any file that is uploaded "Exclusive" to any site.  I only upload Exclusive images to DT and FT every once in a while.

I'm sure there is a better way but this is how I started so I have stuck with it.  I will admit it uses a lot of hard drive space but for now it works fine.  Once I get to 1000 images I may have to find a better way.

The other thing I would do is stick with the Big 6.  The others aren't worth keeping up with IMO.

As far as images being accepted at one site and not at others....get used to that....each site has things they like and don't like.  Don't worry about it much...it's not you....we all see that every day.  Removing composition, make sure you are noise free at all of them.  SS hates noise.   IS hates over filtering and artifacts.  DT is hard to figure out as well as FT.  I am very selective with IS.  The rest get most everything I shoot.

I'm new at this too so I hope this helps, one noob to another.  The vets here may shed a whole new light on this topic.

well some people keep individual stats for each picture.. if you have more than 100 pictures or get 100's of sales a day that soon gets to be FAR too much work.

I don't keep track of sales per pic... just sales per day per site and then get averages and such from there.  I also don't keep track of what was accepted rejected on each site (although that might of been nice to know)

This is what i do to keep organized.
I edit a batch of 50 or more pictures and put the ready jpgs in a folder called batch 01, or batch 02 etc. 
The tiffs i just stockpile all together in a tiff folder.

Then i have a folder for each stock site, and paste a shortcut to the batch 01, or batch 02 folders in each stock sites folder (if that made sense).. that way i can see which batches need to be uploaded to which site while not having 10 version of the same file on my hard drive.

When i upload a batch to a site (I upload all 50 at a time) i delete the shortcut from that sites folder.

Originally, when I was just on SS, I had a folder called NEW UPLOADS that I put pictures in that were processed.  Then I would upload the pictures and transfer them to a folder called PENDING.  After the review process, I have folders for each type of rejection and I would move them to the appropriate folder.  But now that I'm on 7 sites, that will be too much to keep up with.
My other problem is that I process and store my pictures on one computer and then put them on a USB drive and use another computer to upload them.  So, it's hard to make shortcuts, etc.

I use program called sitecopy which sync folder on your local drive with remote directory on ftp site. Each site might have a different definition so I am pointing some sites to folder containing 2MPix files and other to 4MPix files. I run a script which uploads to each site sequentially when all sites are processed just move whole batch of files to archive folder. As you see each of my batches might have to sizes of files. I generaly keep both in archive in case of enrolling to new site and then I start uploading from batch 1.

I only keep track of what I uploaded. I cannot tell what was accepted on which site cause it's post-FTP processing.

I don't know if that system would work for me because I use one computer to process my pictures and another computer to upload them.  I use a USB drive to transfer in between the two computers. 

Well, I don't think I'll be offering any exclusive files so I won't have to worry about that.  Perhaps I could keep a spreadsheet with the file name and then list which sites accepted or rejected the shot.
Another question....pictures that were rejected by SS....should I submit them to the other sites just in case they accept them?

It depends why they were rejected. If both SS and IS reject a pic, it probably isn't a great stock photo. But sometimes SS reject photos that are easily accepted elsewhere. In my case it was some night city shots, SS said "poor lighting or incorrect WB", LOL  , they were accepted everywhere else. Some people will say that SS is particularly sensitive about noise, although I haven't had a noise rejection yet (joined in March).
On the other hand, SS seem to like some photos which IS says are "overfiltered" 

I also use the spreadsheet method for tracking. I have columns for file name, description and keywords, and a couple of columns for each agency the file is uploaded to. Coding is as simple as Pending, Active, Rejected and Black (for those that have yet to have anything done to them). I also break-up my images into broad categories to give me some summary info on the type of images that are working.

I've recently modified my sheets to give me some overall totals so I can see where there are more photos still to add (as cascoly when agencies come and go).

I don't file my images in stock specific folders but everything is labelled by date and that date info is stored in my spreadsheets so I can find them.

Currently I'm not tracking my sales figures in any effective way because I'm not selling that much Perhaps when the sales come rolling in it will be more worthwhile.

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Well, I don't think I'll be offering any exclusive files so I won't have to worry about that.  Perhaps I could keep a spreadsheet with the file name and then list which sites accepted or rejected the shot.
Another question....pictures that were rejected by SS....should I submit them to the other sites just in case they accept them?

It depends why they were rejected. If both SS and IS reject a pic, it probably isn't a great stock photo. But sometimes SS reject photos that are easily accepted elsewhere. In my case it was some night city shots, SS said "poor lighting or incorrect WB", LOL  , they were accepted everywhere else. Some people will say that SS is particularly sensitive about noise, although I haven't had a noise rejection yet (joined in March).
On the other hand, SS seem to like some photos which IS says are "overfiltered" 

One of the things I've experienced with SS is rejection for focus when I'm using a shallow DOF.  For instance, I took a picture of a rattlesnake that focused on the head and the parts of the body that were closer or farther away were blurry....but it's a great pic.
I have all my rejects from SS categorized by why they were rejected.  The only thing that I find annoying or frustrating is DT allows you to upload based on your approval rating so it makes me leary to upload stuff that has been rejected by other sites. 

I also use the spreadsheet method for tracking. I have columns for file name, description and keywords, and a couple of columns for each agency the file is uploaded to. Coding is as simple as Pending, Active, Rejected and Black (for those that have yet to have anything done to them). I also break-up my images into broad categories to give me some summary info on the type of images that are working.

I've recently modified my sheets to give me some overall totals so I can see where there are more photos still to add (as cascoly when agencies come and go).

I don't file my images in stock specific folders but everything is labelled by date and that date info is stored in my spreadsheets so I can find them.

Currently I'm not tracking my sales figures in any effective way because I'm not selling that much Perhaps when the sales come rolling in it will be more worthwhile.

Well, after I posted my question, I started working on my spreadsheet.  Right now I'm working from a bank of 179 images that were accepted to SS.  I like the idea of using colors instead of just putting and A for accepted, etc.  That way I can use the space to type file sales if I want to try that...although that seems very time consuming.

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Key words would be a good thing to keep in my spreadsheet since I'm constantly having to look them up on SS to see what I've used.

It saves time if you embed keywords/title into the photos. It is called IPTC, most sites can read it from the image, and you don't have to enter them every time

I use my stock spreadsheet only for German keywords for images that I upload to German midstock sites. I don't want to have a mess with two languages in my Bridge keyword tree.

How do you embed keywords into the photo?

Quote from: paulacobleigh on May 08, 2008, 23:09

How do you embed keywords into the photo?

File > File Info .... and fill in the keyword box seperated by commas.

THANKS!