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Author Topic: What do you use to keep track of who have sent photos to?  (Read 1182 times)

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« on: September 16, 2023, 02:57 »
Ideally, what I'm looking for is something that can store the image that I can put notes beside.

Seeing the image name isn't enough, I need to see the image and perhaps, have a tick box for each stock site so I know if I have sent it there or not.

Does such a thing exist?

I'm just finding that Bridge and Xpiks are not quite what I'm loooking for. (Having said that, Bridge 2024 is far quicker!)

« Reply #1 on: September 16, 2023, 03:06 »
Organise images into batches. Keep a spreadsheet of batches and upload dates.

« Reply #2 on: September 16, 2023, 09:18 »
I am using Adobe Lightroom and I mark this info here and also I mark every stock image with same colors. This helps me right away know it was stock images. It was little extra work, but is working for me. I can open any - not just stock images and I can see where I sent it /to which stock agency/ I can also find in Library section and find with text only  images let say from Adobe.This let me upload old images to agency I did not use 10 years ago and I know it was not duplicated.

« Reply #3 on: September 16, 2023, 11:05 »
I used to have folders in lightroom/aperture and whenever a file gets accepted by an agency I move a copy into a gallery for that specific agency.

These days I just rely onn stockperformer and I just have galleries sorted by subject in my own archive.

« Reply #4 on: September 16, 2023, 13:16 »
my method which stores meta data both in images & an excel worksheet & tracks submission to various agencies

The result is a solution that allows:     

  • Storage of images for easy retrieval
  • Fast sorting by date, topic, etc
    • Instant access to any submission in progress
    • Ability to track and analyze images accepted



    I use this method to track over 100K  of slide scans & digital images. These are stored on an external HD and cloud using Back Blaze. The main reason I don't use other systems is I don't process images in chronological order, especially during frequent travels. Eg, while I rename ASAP and enter minimal info as described in part 1, after that files move thru a variety of paths. Some go immediately to captioning & submission, others need processing thru Topaz AI Phot, deNoise, Sharpen& Giga pixel (usually in batches of 50-100 of images with a variety of dates).  Posting processing is done later  so files are stored in folders whether they need color correction, cropping, isolation, rotation, sky replacement, HDR, etc).  Some finished files go only to agencies, others upload to my Pixify store and others are set aside for use in blogs.  Originals and some intermediate images are archived.

    It sounds complicated, but the use of many folders means everything is organized and there are no steps that block the pipeline.   At any time there are thousands of images along the way, with the biggest holdups in post and in captioning.
« Last Edit: September 16, 2023, 14:39 by cascoly »


« Reply #5 on: September 16, 2023, 13:43 »
One option is to use "collections" in Lightroom?

« Reply #6 on: September 16, 2023, 13:57 »
I've been using iMatch by Photools.com for all of my file and asset management since 2002. Today I have over 210,000 files in the database system. I use virtual categories (collections) to identify each step of processing and submission workflow for multiple agencies. The price is right. The initial startup may be a bit steep to get familiar and getting your current work indexed. Indexing includes many file types, documents, video, PDF, not just images. Incredible features are available to help your work flow. Does not have image file editing (I use Photoshop).

For most beginners with DAM (Digital Asset Management) software, I suggest Adobe Lightroom. I have not used it. It may be a bit cumbersome for some work flows but there is a large community of users where you can get help solving problems or addressing concerns. If you are on a Photoshop subscription, Lightroom is probably already included. Check it out.


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