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Topics - BigLeague

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Shutterstock.com / SS levelling up
« on: January 11, 2021, 06:40 »
yes i've made it!! 11 days to get to level 2 (sarcasm) pretty demotivating. Personally it just means I have to spend more of my time elsewhere. Have you 'made' it yet?

This is a discussion for more for UK based stock photographers, as its more about UK TAX and accounting.

Im interested in how other UK people organise and account for their stock earnings. No details, no personal info, just outline info. Disclaimer "Im not an accountant"

Heres mine, i'm not saying i'm right, it might help others, I'd love to know what you do.
The TAX office once told me that they wanted me to account for that overseas currency I earn (dollar, euro etc) actually WHEN I earn't it, and not when it arrived in my bank.
This is a very important point as exchange rates and transfer fees vary with time.

So I account for all stock earnings, monthly (not daily), split up by stock site.
This is also grouped by currency, ie all USD sites in one table, all Euro sites in another table etc.
Then I apply the exchange rate GBP to <whatever currency> to that table at the start of each month.
So, yes, I only use one variation in exchange rate per month.
This forms the basis of my earnings, for tax accounting purposes (self assessment)

Now, in reality, this isn't the same as my actual earnings.
In reality this is what happens.
The sites that payout every month, will be similar to what ive accounted for. Not exactly the same as exchange rates change hourly, and different organisations use slightly different rates (don't hold me to this).
Some low paying sites may not payout until for (lets just guess) 12 months.
So that money wont hit my PayPal account until long after i've accounted for it.
That also means the conversion rate (exchange rate) wont be the same as when i accounted for it originally.
But this is how the TAX man wanted me to account for these earnings, so ok, you will win some, you will lose some, as exchange rates go up and down.

Also Paypal (or whatever banking system you use) charges a 'fee' for the conversion.
That fee i haven't accounted for anywhere, and its something I think i need to account for, hence putting my ideas down here.
Paypal don't actually 'charge' a fee, but its hidden in the exchange rate. A bit sneaky I think?

For the type of businesses we are, its quite a complicated accounts process, and i've been doing this for many years.

Look forward to hearing your processes and experiences.

HMRC "Cash basis accounting" states quote "With cash basis, only record income you actually received in a tax year. Dont count any money youre owed but havent yet received." unquote
I was told (gov tax official) that because my stock earning, 'hit' my account, (albeit my account in an overseas stock library before i've been able to draw it down to PayPal or similar), then thats when i account for it.
It's a bit weird because I cant actually get the cash from those sites that don't allow you to draw down before you hit a certain minimum cash value.


"Apple is facing a sudden public backlash from developers large and small against the tax it imposes on some in-app purchases...."


iStockPhoto.com / Can you see current month daily sales?
« on: February 24, 2018, 08:56 »
Can you see current month daily sales? or just the previous month?

iStockPhoto.com / Nov totals differ
« on: December 22, 2017, 07:07 »
Can someone else check your nov totals like this...
On your royalities page hovver over your first graph, and it shows a total in $.
Now export your PDF statement and look at the bottom where is says Gross royalities, is it the same or different?
Mines different.

I never have faith in Getty to get figures right. Thier statements are the worst formatted ive ever seen.

Adobe Stock / Fotolia allow derivatives of your work
« on: November 11, 2017, 15:26 »
Did you know Fotolia allow buyers to make a derivative of your work you just sold to them? if you dont know what a derivative is...

What is a derivative work?
A derivative work is a work that is based on (derived from) another work; for example a painting based on a photograph, a collage, a musical work based on an existing piece or samples, a screenplay based on a book.

Personally i call that down right theft.

Shutterstock.com / Press credentials take too long to approve
« on: August 23, 2017, 10:54 »
So far 3 days and still no approval for press credentials for an event. Do SS understand that these type of images need to be up asap?
It is the only site that takes this long, the images are now already for sale on other sites.

Who else submits press creds? whats your experience?

I bet we all battle with backups, are we doing enough, is it robust enough, is it costing too much? should i do more, etc. You can ALWAYS do more, but you gotta live life as well.

Well finally i have a system that works for me, here it is, whats your system?

macbook pro with 500Gb SSD
After a shoot i transfer the images to my mac, and dont delete the cards for a few days.
I run continuous cloud backup, so they start drip feeding to cloud storage straight away. I have about 35Mb download and 8mb upload speeds)
Ill run a local data (my profile) backup twice (ie once a week, or more frequent if needed), on two separate portable hard drives, so they are a copy of each other (to all intense purposes)
I also run timemachine on a 3rd drive once a month.

When i need space on my mac i delete older shoots, knowing they are stored in three places.
When the portable drives get full, ill park those and get two more and start again.

I've never lost images, but i feel i am as robust as i need to be.

Additionally i have a 256Gb storage card in the side of my mac, great additional (always with me) storage and it doesnt stick out.

Just for fun as long as you dont use your SS name on here, how many downloads on average do you get  month on SS?
Are we allowed to say here?ill add mine if we are.

Shutterstock.com / SS earning 10th June not updated yet
« on: June 11, 2017, 12:08 »
SS earning 10th June not updated yet, has no download number. even if you got a zero it usually shows very quickly after that day. nothing yet.6pm GMT, hows yours?

Shutterstock.com / Triple pay notification in May
« on: June 08, 2017, 01:47 »
3rd May got payment notification
4th may got another payment notification for half the amount of 3rd may.

It took Shutterstock 3 weeks and me sending 8 emails to actually send a comprehensive email explaining that the payment notification on the 3rd of may was a mistake.

They decided not to answer half my emails, so i kept sending them the query. When they did answer they just repeated the same party line, basically, "you get paid on the 15th"

Totally useless service wasting my time.

They must have known they sent out incorrect payment information to many people, yet didnt send a follow up email saying "sorry we messed up again" and "please ignore the previous payment notification"


iStockPhoto.com / deepmeta 3.0.19
« on: June 05, 2017, 16:04 »
I got updated the statistics a month ago, but for the life of me i cant remember how lol
Anyone help

Dreamstime.com / Editing multiple images
« on: June 02, 2017, 12:04 »
Any idea how to edit (ie Categories) multiple images? updating 50 images one at a time is a pain.

no reply from SS for credentials approval for 6 days.

Anyone else getting this issue.

Editorial need to be put up ASAP, 6 days is tooooo long to wait.

Shutterstock.com / UK contributor, getty tax treaty
« on: May 31, 2017, 11:06 »
How did you do it? i dont have an ITIN number, which they say they need.

I know how to get an ITIN number, ive just never needed to before.

"You must also include original documentation or certified copies from the issuing agency to prove identity and foreign status"

Issuing agencies want lots of cash to authenticate original documents.

Any tips if you are form the UK and did this process?

Bigstock.com / Cant attach Event credentials to image
« on: April 24, 2017, 11:01 »
Ive uploaded the creds, ive read the new editorial info, BS have even emailed me the info on how to upload and attached credts to images, but i still cant attach the creds to the images.

Their quote
"After you upload the credentials, you will be able to link them to images before you submit for review. An additional area for uploaded credentials will appear under the Model/Property Release tab for each image."

This just doesnt appear. Anyone else got it working?

iStockPhoto.com / Istock statement explained
« on: March 04, 2017, 07:30 »
Ive studied the statement old Istock statements, bare with me. If you disagree, I will update this top post.
In spreadsheet format..

Column L = Total Royalties (i am assuming this is the figure for all your sales for that month)
Column L = (B+D+AD+AJ) - X

Column B = File royalties
Column D =  Image Subscription Royalties ($)
Column AD =  Partner Program Royalty
Column AJ =  G.I. Connect Royalties
Column X =  Admin Adjustment ($)

The historic statement download on ESP does not tie with this for me.

Hope that helps noobies

iStockPhoto.com / what a balls up of a royality statment
« on: March 03, 2017, 18:19 »
Whos looked at their PDF statements for January?

Most of mine say Exclusive sales, when i have no exclusive images there.
The sales dates are not in order.
The layout couldn't be worse.

Tried the txt download statement? good luck with the headache inducing pages

And what about the actual royalities webpage statement, all pretty graphs and all that, but give me a simple table like SS.

It doesnt even give you an actual monthly sales figure, you either need to guess from a graph, or add up all the bars on the graph, manually.

Is this really how its going to be? does anyone like it?

General Stock Discussion / RM and RF similarity
« on: February 18, 2017, 07:13 »
Is there a guide somewhere that helps working out how different RF images can be so some can be submitted as RM?

Alamy.com / customer search activity ..
« on: February 06, 2017, 12:58 »

Has anyone looked at the customer search activity on Alamy?
Try not using a search term, just all sales for last month, sort by sales.

It looks like the most selling image search term last month sold 11 times, and thats for all contributors

is that really right

Shutterstock.com / Anyone uploading this week? Xams?
« on: December 18, 2016, 20:38 »
Hi Guys

Do you pause uploading images to SS about this time? i would think not much happening the week before christmas, buyers on slow down?



Ive read a lot on here about fotolia and adobe stock, but (ok i know im late), i still cant tell if my port automatically gets added on Adobe stock or not.

Does it make a difference on the setting on Fotolia for DPC, which ive just switched on ON?

I did a search on AS but so far cant find any
thanks if you know anything


iStockPhoto.com / Istock and Getty
« on: January 29, 2016, 11:04 »

Maybe I should take more notice of whats going on, but....
If my images are on Istock, and Getty is a partner, is Getty selling images as microstock? or is Getty selling my images as another type of licence?

Panthermedia.net / Remuneration date still broken
« on: October 13, 2015, 08:03 »
Who else knows the date selector on the "Remuneration overview" page doesn't work.
It doesnt work AT ALL on a MacBook, even if you type it in.

Ive reported it since January (may and Oct) to Panthermedia, they say "we know its broken but its not a priority"

Great answer.

Anything that makes a site more difficult, is just another reason not to use it.

Did this affect you?

iStockPhoto.com / Istock balance
« on: March 09, 2015, 06:29 »
Can anyone explain Istocks finance reporting system?
What a nightmare to find out what you actually earnt from where each month.



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